Privacy Policy (Port Dover Minor Baseball)

PDMBA Privacy Policy

Port Dover Minor Baseball is a not-for-profit amateur sport organisation.

In the course of providing our services, Port Dover Minor Baseball may collect and transfer to other baseball organisations Personal Information.

Such information will relate to past current and future Baseball seasons. Typically, our website will display photographs with names in celebration of accomplishments both past and present.

We have prepared this policy to inform you about our ongoing commitment to ensuring that the Personal Information obtained during the course of our activities remains accurate and confidential. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner is fundamental to Port Dover Minor Baseball.

We strive to protect and respect personal information of its customers and business partners. This policy applies to all Personal Information within Port Dover Minor Baseball possession and control.

What is Personal Information

We consider "Personal Information" to mean any information about an identified individual or an individual whose identity may be inferred or determined from such information, including name, date of birth, address, phone number, e-mail address, birth certificate number, Photographs etc., other than business contact information (e.g. name, title, business address, business telephone number). This Policy does not cover aggregated data from which the identity of an individual cannot be determined. Port Dover Minor Baseball retains the right to use aggregated data in any way that it determines appropriate.

We Collect personal Information and use it solely for the purpose of conducting our operations together with offering programs and services to players, coaches and umpires. This also includes the publication of photographs and awards on our website and associated Port Dover Minor Baseball social media such as Facebook and Twitter, together with publications in local press associations, for example the attendance of press personnel at our annual Award Ceremonies, games and other events. Consent to such is part of the registration of players.

Port Dover Minor Baseball hereby asserts that Personal Information will only be used for the following purposes:

Administration of the various participant databases and linked database applications required for the smooth operation of Port Dover Minor Baseball in respect to, but not restricted to, Coaches, Players, Umpires, Volunteers, Parents and Guardians. This list is an example of some of the information we store but is not an exhaustive list.

Regulation of competition within our Association and associated games and practices, including confirming eligibility of players, coaches and umpires for competitions

Submitting information to the Ontario Baseball Association to allow for participation in Representative events by players, coaches, umpires and other officials

Management of our information technology

Publication of accomplishments (Including Photographs) within Port Dover Minor Baseball information technology platforms and local press associations

Other reasonable purposes consistent with our operations. 

The personal information we ask for will depend upon which services you may be interested in obtaining. Port Dover Minor Baseball will not disclose Personal Information provided to it, unless such disclosure is required in order to provide a participant or connected Association with our services.

We only collect, use and disclose Personal Information for purposes that would be considered reasonable in the circumstances and only such information as is required for the purposes of providing services or information to participants, connected Association and others. We use only fair and lawful methods to collect Personal Information.

Consent to the collection occurs and is obtained when an individual signs (including electronic submission) an application or other form containing Personal Information, thereby authorising Port Dover Minor Baseball to collect, use and disclose the individual's Personal Information for the purposes stated on the form.

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