Port Dover Minor Baseball Refund Policy
All Refunds are subject to a $25 administration fee
Note: For the purpose of this policy, the Year-End Tournament Fee refers to any end-of-season tournament, series, playoff, playdown, or similar event that takes place after the regular season.
100% Refund of Player Fees and the 2026 Year End Tournament fee, (does not include Administration fee), if notified in writing by and including April 1st (email sufficient to [email protected] For the Attention of the Treasurer)
75% Refund of Player Fees and 100% of the 2026 Year End Tournament fee, (does not include Administration fee), if notified in writing by and including May 1st (email sufficient to [email protected] For the Attention of the Treasurer)
50% Refund of Player Fees and 100% of the 2026 Year End Tournament fee, (does not include Administration Fee), if notified in writing by and including June 1st (email sufficient to [email protected] For the Attention of the Treasurer)
No Refunds given after June 1st
Any refunds requested due to an injury making the player unable to play or moving to another association, will be dealt with on a case-by-case basis. Please contact (The President of PDMBA on email. Please go to contacts for the address)
Registration fee adjustments due to Covid and/or unexpected occurrence related changes:
Registration fees may be adjusted/refunded should the Season be impacted by Covid-19 or other unexpected occurrence. The Executive will discuss and decide on the way forward in this circumstance and inform all affected players.
This policy covers all players fees for each team
Baseball Year-End Tournament Refund Policy
Effective 2026 Season
Definitions
· Year-End Tournament Fee: A fee paid by all players at registration to cover SMBA/SCBA year-end tournaments, playdowns, or playoff series. OBA Tournament Fee: A fee paid by Rep players only for the OBA Rep Provincial Tournament.
---
1. Year-End Tournament Fee (All Players)
Beginning in 2026, a $50 Year-End Tournament Fee will be collected at registration. This fee covers year-end tournaments, playdowns, playoff series, and other end-of-season activities.
This fee has historically been collected at season end; collecting it at registration simplifies administration and ensures equal contribution from all players.
The Year-End Tournament Fee is a team-based, non-refundable expense. Refunds will not be issued for players or teams unable to attend year-end events.
---
2. OBA Tournament Fee (Rep Players Only)
Rep players will be charged a $50 OBA Tournament Fee. This fee is non-refundable, except as outlined below. This fee is in addition to the Year end Tournament fee (Example: SCBA Tournament).
---
3. OBA Tournament Fee – Refund Eligibility
The OBA Tournament Fee will be refunded to rostered Rep players only if:
· The team formally declares before the OBA deadline that it will not participate; or
· The team declares intent but is eliminated through playoff playdowns and does not advance; and
· The association is not charged an OBA entry fee and not fined by the OBA.
---
4. OBA Tournament Fee – Non-Refundable Situations
No refunds will be issued if:
· The association is charged an OBA tournament fee due to team declaration and withdrawal
· The association is fined by the OBA due to OBA rules, deadlines or procedures that are not followed
---
5. General Statement
Refunds will be issued only when all rules are followed and no fees or fines are incurred by the association. Any fees or fines resulting from team actions will make tournament fees non-refundable.